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Finance and Administration Manager

Job Title

Finance and Administration Manager (bilingual)

Location

Ottawa, ON

Reports to 

Executive Director

Hours

21-hours per week / 3 days per week

Salary

$85,000 per annum, pro-rated to 21-hour week, plus benefits (this may become a full-time position with new program funding)

Term

2 year, renewable based on performance and funding

Application Deadline

February 23, 2020

Start Date

March 1, 2020

Veterinarians without Borders/ Vétérinaires sans frontières – Canada (VWB/VSF) is a charitable, humanitarian organization whose mission is to work for, and with, those in need to foster the health of animals, people, and the environments that sustain us. 

VWB/VSF is presently seeking a Finance and Administration Manager to join our team. Reporting to the Executive Director in Ottawa,  the Finance and Administration Manager will provide accounting and office administration leadership within the office and is responsible for the accurate and timely maintenance of the organization’s financial accounting records; the development and  implemention of VWB/VSF’s financial policies and procedures; compliance with donor requirements; risk management and the management of office and logistics services. The Finance and Administration Manager will also provide the Board Executive (also the Finance Committee) with key financial information and updates for Board meetings.

GENERAL RESPONSIBILITIES

 

  • Ensuring that all financial transactions are appropriately recorded in accordance with GAAP and VWB/VSF policies;
  • Ensure the ongoing maintenance of VWB/VSF’s general ledger, including the completion of monthly, quarterly and annual period end close procedures;
  • Contributing to the overall financial management of the VWB/VSF Office by ensuring the security and accountability of the organization’s financial program;
  • Fulfilling the appropriate legal and regulatory obligations and requirements in Canada - such as Canada Revenue Agency requirements for NPO organizations, GST/HST rebate and Industry Canada registration
  • Providing ongoing review and implementation of improvements to financial controls, systems and policies and procedures in the office;
  • Lead the effective development, management and monitoring of an annual department budget with timely and appropriate performance-to-budget analysis;
  • Maintaining grant compliance in line with donor contractual obligations and requirement and lead on preparation of donor financial reports to ensure full compliance with donor requirements;
  • Supporting the VWB/VSF project team by overseeing expenditures in the project work plan budget.
  • Responsible for the management of contract templates ensuring that VWB/VSF contracts content are within the guidelines of the organization and those of the donors.
  • Purchasing office equipment and services in compliance with VWB/VSF procurement policies;
  • Ensure all financial and administrative matters relating to VWB/VSF activities are processed effectively and in a timely manner;
  • Undertaking specific additional responsibilities from time-to-time, as may be agreed upon with the Executive Director;
  • Responsible to ensure that both In-Kind and cash contribution requirements for VWB/VSF contracts are properly tracked and reported.
  • Ensure that all year end procedures and processes are completed for the preparation of VWB/VSF ‘s financial statements including the preparation of all lead schedules (deferred revenue, receivables, payroll reconciliation) leading to the preparation of the draft financial statement,
  • Support GAC requested audits to ensure that auditors have all required information and documents including G.L. reconciliations to reports, calculation of In-kind and cash requirements
  • Ensure compliance with organizational decisions, policies and procedures within the Finance and Administration Manager’s areas of responsibility.

POSITION QUALIFICATIONS

 

Essential

 

  • BSc/MSc in Accounting &Finance and/or Business Administration or acceptable combination of education, training and/or experience related to job requirements;
  • Minimum 10 years progressive experience in a financial/accounting and administrative environment leading to a supervisory role;
  • Minimum 3 years in grant management and compliance of major donor funded programs or projects;
  • Demonstrated experience in maintaining general ledger and related accounting schedules through a full accounting cycle;
  • Demonstrated experience in managing financial and cost accounting responsibilities in a project accounting environment;
  • Appreciation of VWB/VSF’s values and aims;
  • Integrity, honesty and a strong commitment to excellence and customer service;
  • Ability to identify and frame situations and opportunities, and make appropriate decisions with minimal oversight;
  • Process and detail orientated on all aspects of the organization’s finances and operations;
  • Must have excellent written and verbal communication skills to relay finance information to non-financial users;
  • Strong communication and interpersonal skills to o work effectively with diverse teams both in the field and at VWB/VSF HQ;
  • Experience of staff management and the ability to establish team and individual priorities and work towards specific objectives;
  • Ability to provide establish and provide a customer focussed service;
  • Strong organisational skills and ability to plan, prioritize and deliver to timelines;
  • Strong teamwork skills and the ability to work flexibility for the achievement of team/project objectives;
  • Ability to travel locally as needed;
  • Ability to work irregular hours occasionally, as needed.

Desirable

 

  • Recognized professional designation such as CPA, CMA, CGA or equivalent is preferred;
  • Interest and/or knowledge of international development issues;
  • Previous experience working with a volunteer sending NGO or INGO.

If interested, please email your CV to This email address is being protected from spambots. You need JavaScript enabled to view it..

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VWB-VSF Canada Headquarters
311 – 700 Industrial Avenue
Ottawa, Ontario  K1G 0Y9

+1-613-857-0521 | This email address is being protected from spambots. You need JavaScript enabled to view it.